Travel Grant

Travel Grant · Q-CORE @ QCE 2025

The Q-CORE Travel Grant is designed to encourage and support student participation in the Q-CORE workshop at QCE 2025. We aim to make it easier for students—especially those who might otherwise face financial barriers—to attend and engage with the community.

Special consideration will be given to undergraduate students, early-stage graduate students, first-time QCE attendees, and those from institutions with limited research funding in quantum technology. By supporting their participation, we hope to foster the exchange of scientific ideas, stimulate interest in dependable quantum-classical systems, and inspire the next generation of researchers.

You do not need to be a paper author or presenter to apply. Grants will reimburse documented expenses post-conference in accordance with funding guidelines.

Reimbursement Amount

Expense Type Reimbursable
Travel USD 500

Reimbursement is post-conference. All expenses must comply with the Fly America Act, and original receipts are required.

Eligibility

  • Undergraduate / graduate students
  • Must register and attend Q-CORE onsite (proof of registration required at reimbursement stage)
  • One application per person; duplicate funding from other sources is discouraged

Timeline

Item Date
Application deadline 5 Aug 2025 23:59 AoE
Notification 15 Aug 2025
Deadline to submit receipts TBD

How to Apply — via Google Form

Apply Now

Awardees

Congratulations to our awardees! Listed in alphabetical order – no ranking implied.

  • William Aguilar-Calvo
  • Devon Campbell
  • Zhonghao Chen
  • Zihan Chen
  • Jiyao Liu
  • Jai Nana
  • Konstantinos Nikolaos Papadopoulos
  • Hrushikesh Pramod Patil
  • Qimao Yang
  • Zhemin Zhang
  • Siham Essahraui
  • Yayu Mo
  • Unique Dhakal

FAQ — Reimbursement Process

What documents do I need to submit?

Please prepare and submit the following:

  1. Original receipts for travel, accommodation, and conference registration (electronic scans are acceptable unless otherwise specified).
  2. Boarding passes or travel itineraries — may be requested to confirm travel completion, depending on funding requirements.
  3. Passport or government-issued ID (scan) for accounting and compliance purposes.
  4. Completed reimbursement form (template will be sent to awardees before the reimbursement stage).

All documents must be clear, legible, and submitted by the stated deadline to avoid processing delays.

When will I receive the reimbursement?

Reimbursements are typically processed within 4–6 weeks after your documents are approved.

Payments will be made via international wire transfer or PayPal (depending on location and institutional restrictions). Detailed instructions will be included in your award notification.

Is Fly America compliance mandatory?

Yes. If your travel is funded by this grant, the Fly America Act requires you to use a U.S. airline whenever possible.

If no U.S. carrier is available for a flight segment, you must:

  • Provide a screenshot showing available flights
  • Explain the situation in the remarks section of your reimbursement form

Failure to follow this rule may result in partial or no reimbursement for that flight.

Does the travel grant cover accommodation, insurance, or visa support?

No. These items are outside the scope of the travel grant. Participants are expected to make their own arrangements for accommodation, insurance, and visa-related matters.

Questions? Please contact us at hwu28@gmu.edu.